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Thank You for Your Participation!

Below you will find the information to assist you in your planning for this event

Digital Summit Boston
August 15-16, 2018

Venue
Westin Boston Waterfront
(The Digital Summit is on the Concourse Level)
425 Summer Street
Boston, MA 02210

Projected Attendance
900+

Platinum & Gold Level Silver Level Bronze Level
One 6’ draped table with 2 chairs One 6’ draped table with 2 chairs One 6’ draped table with 2 chairs
10’ linear space (width) 8’ linear space (width) 6’ linear space (width)
Exhibit depth is 6 to 10 feet * Exhibit depth is 6 to 8 feet * Exhibit depth is 6 to 8 feet *
Complimentary WiFi Complimentary WiFi Complimentary WiFi
Lunch on Day 2 Lunch on Day 2 Lunch on Day 2
Exhibit Location: Prefunction Lobby Exhibit Location: Prefunction Lobby Exhibit Location: Prefunction Lobby

* All sponsor table locations and spacing will be confirmed during setup.

Please note:

  • To expedite your set-up, please let your Account Manager know if you do not want to the 6’ table, linen, and chairs included with your exhibit space.
  • To maintain consistency for all sponsors and the audience experience, custom booth carpet/special floor covering in sponsor exhibit space is prohibited.
  • Electrical outlets, extension cords, and power strips are not included or guaranteed with your exhibit space. If electricity is needed, advance order is required (see Optional Services section below).
  • Wall hangings are not permitted by the venue.
  • All marketing must stay within the confines of your designated exhibit space. Marketing of any kind outside your designated exhibit space is strictly prohibited.
  • All attendees, speakers, sponsors, booth staff, etc. are required to wear & display name badges during onsite event hours
  • The use of drones, fog machines, helium balloons, costumes and animals (other than certified service animals) are never permitted at the event. It is strongly advised to alert your Account Manager of any unique promotions & displays planned for your exhibit area
  • Digital Summit staff will be available to assist with complimentary box storage during the event.

Setup Times:
Day 0 – Tuesday, August 14 | 3 – 5pm
Day 1 – Wednesday, August 15 | 7:30am – 11:30am

Sponsor set-up should be complete and fully staffed by 11:30am on Day 1

  • Approximately 400 attendees will be onsite for the Pre-Conference from 8:30am to Noon.  Exhibit staffing during this time is optional.

Teardown Times:
Day 2 – Thursday, August 16 | 6:00pm – 8:00pm

  • Early breakdown will not be permitted.
  • Please alert your Account Manager to your setup/teardown plans so we can assist in making the process as smooth as possible.

It is recommended that items be hand-carried to the event, whenever possible. Below is the inbound and outbound shipping information as it pertains to Digital Summit Boston 2018.

Arrival Shipping:

Digital Summit has arranged for freight to ship directly to the venue, Westin Boston Waterfront. Receiving/Handling fees will apply and must be settled prior to sponsor freight being delivered.

Sponsors can choose to ship to their hotel, etc. and hand carry exhibit materials to the venue for setup.

  • Shipments must be scheduled to arrive between Thursday, August 9 – Tuesday August 14.
  • Warehouse receiving hours: Monday-Friday 7:00 AM to 7:00 PM.
  • Digital Summit and Westin Boston Waterfront do not accept liability for any packages. The shipper is responsible for insuring its property for loss or damage.
  • Please complete these forms for all items shipped to Westin Boston Waterfront
  • Sponsor freight received and paid for by Tuesday, August 14 (and appropriately labeled) will be delivered to your booth prior to sponsor set-up.

Please label all packages:
Westin Boston Waterfront
Attn: Digital Summit/ YOUR COMPANY NAME
425 Summer Street Boston, MA 02210

Please note number of packages on each box when sending multiple items: 1 of 5, 2 of 5, etc. Be sure to clearly print Exhibiting company name on the outside of all packages.

Outbound Shipping:

Click here to access the form for shipments leaving the event. There is a fee to ship out from the Westin. The Westin will be back at the end of the event to collect your outbound shipment and paperwork.

Monitor Rentals
Digital Summit has a limited inventory of TV monitors for rent on a first come, first served basis. Orders are required at least 10 days pre-show with your Account Manager.

  • Electrical Service Required: Please be sure to order an electrical drop for your exhibit space to power the monitor.
  • In fairness to all exhibitors, the monitor must remain in the back of your exhibit space and audio sound is discouraged.
  • Monitors are compatible with HDMI and USB cables. Be sure to bring appropriate cables to connect your computer to the monitor.

Rental Prices:

  • $100  24″ monitor (table-top display)
  • $300  40″ monitor (floor-based stand mounted on 56″ post for horizontal or vertical display)

CrowdHost Productions will be happy to provide quotes for larger TV sizes upon request. Please email Nate@crowdhost.com.

Electrical
Electrical service is not provided with your exhibit space. To order an electrical drop for your sponsor table, please complete this form to arrange and pay for service. Electrical service is $304 if ordered by July 30 and $409 if ordered after July 30.

Hardwire Internet
The venue will have complimentary WiFi. If you wish to have dedicated hardline internet service, please complete this form and send to Veronica Early at Veronica.Early@westin.com to arrange and pay for service. Hardline internet service is $600 for the event.

Show Decorator
Digital Summit has contracted with AFR Furniture Rentals as our official Show Decorator. Click Here to view specialty furniture, etc. for your exhibit space. To place an order for furniture, please email Anne Scales at AScales@rentfurniture.com  AND Tara Giacinto at TGiacinto@rentfurniture.com.

Day 1: Wednesday, August 15

  • 12:15pm – 1:15pm, Main Conference Attendee Arrivals
  • 5:15pm – 6:15pm, Opening Cocktail Reception

Day 2: Thursday, August 16

  • 7:30am – 8:30am, Morning Coffee Networking
  • 10:30am – 11:00am, Morning Networking Break
  • 5:00pm – 6:00pm, Closing Cocktail Reception

The Digital Summit Team will do our best to accommodate your needs but may not have the manpower, technology, or ability to customize beyond reasonable expectations. In addition, we are always at the mercy of the venue’s existing infrastructure and fire code regulations.

It is the responsibility of the sponsor to provide ALL necessary materials for your exhibit area including: laptops/PC’s, monitor cables adapters, hardware, presentations, demos, swag, backdrops, staffing, and any other personalized/branded materials.

You’ve invested a lot to be a sponsor and the Digital Summit team want your experience to be the best. We provide the most qualified and engaging audience of any digital marketing conference and you are the face of your organization while onsite. Make the most of it! Digital Summit optimizes the sponsor exhibit area to maximize the exposure you receive. Our combined decades of experience and hundreds of events have yielded some best-practices and observations including:

  • Be engaging and approachable – put the mobile devices and laptops down and initiate audience conversations.
  • Come out from behind the table and invite the audience into your space.
  • Introduce yourself and engage the attendee about their business and organizational role.
  • Collect business cards, and/or scan badges – these are your golden leads! Each Digital Summit can yield hundreds of leads representing weeks of cold-calling.
  • Offer a giveaway – everyone loves free stuff. Put your logo in the hands of your future customer and they will remember you.
  • Have Fun! You’re out of the office, seeding the pipelines with qualified relationships, and meeting your next business partner in person! What’s better than that?

Sponsors are permitted to hold raffles, grand prizes and the like only with advanced approval from Show Management. Please contact your Account Manager to discuss and ensure compliance with local, venue, and show management regulations.

As a service to sponsors, Digital Summit has secured extensive supplier discounts for any promotional items (pens, tee-shirts, general giveaways, etc.) to elevate your onsite & year-round branding and ROI. Contact your Account Manager for information or use the link below to contact SwagChimp directly. Be sure to reference your Digital Summit sponsorship to receive special rates.

Please Note: Digital Summit does NOT work with any third party to coordinate hotels. You will be directed to a link to book your room directly at the event hotel. Sponsor contact information is not shared with a third party, nor should any of our event hotels be contacting you to book your rooms. Anyone who does so, is a scam.

Click here for Accommodations

  • Sponsors should be advised that Digital Summit does NOT work with any 3rd party vendors for ATTENDEE/ AUDIENCE LIST purchases. Any direct outreach received by your company for audience lists IS A SCAM and should be ignored.  Digital Summit takes attendee privacy very personally and will never rent, sell, distribute, broker attendee contact info. If contacted for these services, please alert your Account Manager and ignore the campaign. These dubious companies can only offer junk data. A simple online research and reviews will shine some light on their bogus practices. Buyer beware!!
  • Sponsors should be advised that Digital Summit does NOT work with any 3rd party vendors for HOTEL ROOM BLOCK services. Any direct outreach received by your company for hotel lodging assistance IS A SCAM and should be ignored.  Official hotel information for all Digital Summit events will always be found on the “Location” page of the website. Sponsors are welcome to use the official hotel room block or secure lodging on-own as needed.

Join us at Digital Summit Boston 2018

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